The Club shall be called “ARDROSSAN INDOOR BOWLING CLUB”, hereinafter referred to as “The Club”.
The objects of The Club are to provide facilities which promote, foster and encourage participation within the whole community in the sport of Bowls and other indoor games and social activities.
The income and Property of The Club shall be applied solely towards promoting The Clubs objects as set forth in this constitution and no portion thereof shall be paid or transferred, directly or indirectly, to members of “The Club”.
4. OFFICERS AND COMMITTEE
The business and affairs of The Club shall be under the management of a committee. Here in after referred to as “The Committee”.
The Committee shall consist of 18 ordinary members of The Club, elected at the Annual General Meeting and shall be elected for a period of three years.
“The Committee” shall from their own number elect a Gents President, Vice President, and Junior Vice President and also a Ladies President, Ladies Vice President, and Ladies Match Secretary. If for any reason an official vacates their position, the next in line shall assume the higher office. If this results in a further vacancy a new officer shall be elected by the Committee from the existing number.
A Secretary and Treasurer are to be elected from the members attending the A.G.M.
If not then serving as an elected member a retiring President shall remain a member of the “Committee” for one year following their period in office.
The Committee may co-opt members to fill any vacancies occurring during the year. Co-opted committee members shall retire at the next Annual General Meeting and shall be eligible for re-election.
“The Committee” shall have the power to appoint Sub-Committees from their own number or with the addition of other members of the Club with such duties and quorum as the Committee may determine.
Half of the members of any standing Committee plus one shall form a quorum at any Committee Meeting.
“The Committee” shall meet at least once in each month except during the months of July and August when meetings shall be held if the business of the Club so requires.
At all General Meetings of the Club and all Committee Meetings the President, and if absent the Vice President and if also absent the Junior Vice President shall preside. Failing all three, the members present shall appoint a Chairperson. In the event of an equality of votes at any meeting the Chairperson shall have a casting as well a deliberative vote.
The Treasurer shall keep a Bank Account in the name of the Club and shall ensure that all monies are lodged therein as received. The Treasurer shall ensure that correct accounts and books are kept showing the financial affairs and intromissions of “The Club”, shall furnish to the Committee such statements as may be required and shall submit to the Annual General Meeting of the Club an audited statement of all monies received and paid on account of the Club, showing the balance of debit or credit, in respect of the previous financial year.
It will be the duty of the Secretary to conduct the correspondence, to give notice of all meetings, to keep minutes of the proceedings and submit the same for approval to the next meeting. The Secretary shall also keep a list or register of the members of the Club.
The Committee shall be entitled to engage and dismiss a Clubhouse Manager and to determine the remuneration, duties and conditions of service. The Clubhouse Manager shall be responsible for the engagement and dismissal of all staff employed by the Club. Such Manager shall attend meetings of the Committee and Sub-committees as required but shall have no vote.
No manager or person in the regular employment of the Club and receiving a salary or wage shall be eligible for nomination as a member of the Committee.
The financial year of the Club shall be from 1st January to 31st December. The Committee shall not be entitled to incur capital expenditure or capital liability in any period of twelve months in excess of six thousand pounds without the consent of the majority of members voting in a General Meeting. A firm of professional auditors to carry out annual and other audits of the Club’s financial affairs and accounts will be appointed by the ordinary members at Annual General Meeting or at a Special Meeting as outlined in the Constitution.
The Secretary shall call a Special General Meeting at the direction of the Committee or on receipt of a written requisition signed by not less than one hundred (100) ordinary members specifying the business it is proposed to transact. A Special General Meeting shall be called without undue delay.
There shall be an Annual General Meeting of the Club to be held at or near, the first Sunday of APRIL of each year, or such other date as the Committee for special reasons decides.
At Annual and Special General Meetings a quorum shall be Forty (40) Ordinary Members.
If sufficient numbers for a quorum are not present the meeting shall be closed and reconvened one week later with notices of the meeting posted in the club only . If a quorum is not present on this occasion the meeting may proceed to complete the business of the Annual General Meeting with those that are present.
Notice of all Annual and Special General Meetings shall be deemed to be sufficiently given by a notice convening the meeting published in a newspaper circulating in Ardrossan and neighbourhood and posted on the Club’s notice board not less than 21 days before the date of the General Meeting.
Nominations of candidates for election to the Committee, signed by two ordinary members of the Club, and notices of resolutions to be moved at the Annual General Meeting (other than resolutions submitted by the Committee) shall be lodged with the Secretary not later than 21 days before, for inclusion in the notice calling the Annual General Meeting.
The agenda and resolutions for the Annual General Meeting shall be published within the Club premises not later than 21 days prior to the meeting. Any amendments to the proposed resolutions must be lodged with the Secretary not later than 10 days prior to the Annual General Meeting.
11. MEMBERSHIP AND SUBSCRIPTIONS
Membership is open to all and no application for membership will be refused on other than reasonable grounds. There will be no discrimination on grounds of race, occupation, sex, religious, political or other opinion.
To be a properly constituted club there must be a minimum of twenty five (25) Ordinary Members.
The membership shall consist of:
a) Ordinary Members
b) Associate Members
c) Junior Members (Aged 6 – 16 years on 1st September )
d) Youth Members (Aged 16 – 18 years on 1st September )
e) Honorary Members
f) Temporary Members as may from time to time be elected or admitted under the Rules.
No person shall be allowed to become an Honorary, Temporary or Associate Member of the Club or be relieved of the payment of regular entrance fee or subscription except those possessing certain qualifications as defined in the Constitution and subject to the after mentioned prescribed conditions and regulations.
The election of members shall be invested in the committee and all candidates for admission to membership as Ordinary Members of the club must apply to the committee. No person under 18years of age shall be admitted as an Ordinary Member of the Club. On the admission of a member, the Secretary shall notify such member of their election, by furnishing them with a copy of the Constitution, Rules and Bye-Laws of the Club. Intimation shall at the same time be given to such member that until the Annual Subscription for the current year shall have been paid, they cannot enjoy the privileges and advantages of the Club.
The Committee may, at their discretion, admit as associate members persons who wish to use the facilities of the Club, but do not wish to participate in competitive bowls competitions, leagues etc. Such members shall be allowed to bowl socially (no competitions, leagues etc.) with the rink fee for the session being at the higher non member rate. Associate Members shall pay the fee set annually at Annual General Meeting. They shall be subject to the Rules and Bye-Laws of the Club, but shall have no voice or vote in the affairs of the Club nor shall they be permitted to introduce visitors or guests to Club premises. The number of associate members at any time shall be limited to 150 persons.
JUNIOR AND YOUTH MEMBERSHIP
No person under 18 years of age shall be admitted as an Ordinary Member of the Club, but a person over 6 years and not yet 16 years may be admitted as a Junior Member whilst a person over 16 but not yet 18 years may be admitted as a Youth Member.
Members 14 years or over before 1st September next will be allowed to play in any competition but shall have no voting rights and will not be allowed access to the Bar or gaming machines nor shall they be permitted to introduce visitors or guests to Club premises. Fees for Junior Members shall be set annually at The Annual General Meeting and Youth Members shall pay one half of the Ordinary Members fees. On coming of age they will be admitted as ordinary Members to the Club.
In recognition of their distinction as a bowler or for services rendered to the Club or the game of bowling, the Club in the Annual General Meeting may on the recommendation of the Committee and by two thirds majority of those present and voting elect a person to be Honorary President, Honorary Vice-President, or Honorary Member of the Club, provided that there shall not at any time be more than one (1) Honorary President, three (3) Honorary Vice-Presidents and ten (10) Honorary Members. The persons so elected shall be exempt from payment of subscriptions but will be allowed temporary participation in the playing of bowls. Such members shall have no vote in the affairs of the Club, and shall otherwise be subject to the Constitution and By-Laws of the Club.
TEMPORARY MEMBERSHIP/TEMPORARY PARTICIPATION
The Committee at their discretion may admit as temporary members without payment of subscription, bowlers who are members of a team representing another Bowling Club or Bowling Association, and who are to take part in a representative match within the Club Premises. A notice giving the name of the Club or Association, and the date of the visit must be posted on the Club’s notice board at least 48 hours prior to such visit.
The Committee may also admit as temporary members, persons who are visiting Ardrossan and surrounding areas for holidays or other purposes and wish to participate in the sport of bowls. The weekly subscription for such temporary members shall be such as shall be fixed from time to time by the Committee. Temporary members shall be subject to the Constitution and Bye-Laws of the Club but shall have no voice in the affairs of “The Club” nor shall they be permitted to introduce visitors or guests to Club premises.
Non-payment of the Annual Subscription and Joining-Fee within one month from the date of election shall make the election of the member null and void unless reasons satisfactory to the Committee for the non-payment are given. The Annual Subscription shall be such as the Club may in General Meeting determine and shall be payable in advance by 1st September.
12. SUSPENSION AND EXPULSION
The Committee shall have the power on a vote by ballot, by a majority to reprimand, suspend or expel any member who shall infringe any Rule or whose conduct in or out of the Club shall, in their opinion, be prejudicial to the character or interests of the Club.
No member shall be reprimanded, suspended or expelled, without being first summoned to appear before the Committee at a meeting of which they have received at least seven clear days notice in writing. Such notice shall contain a statement of the complaint(s) brought against them. Full opportunity shall be afforded to them to answer such complaint(s). The decision of the Committee shall be final and the member who is reprimanded, suspended or expelled shall be notified in writing of the Committee’s decision. Should a member fail to appear before the Committee or give satisfactory reason for their non-appearance the Committee shall be entitled to deal with the matter and determine their case in their absence.
Not withstanding the foregoing the Committee shall not be obliged to summon a member to appear before them to show cause why they should not be reprimanded, suspended or expelled in respect of any offence of which they have already been convicted and sentenced by any Court of Law. Any member suspended or expelled by the Committee shall have no claim for any subscription paid. Copies of all Correspondence relative to any disciplinary action raised against a member and the decision(s) arrived at by the Committee will be recorded and retained by the Secretary.
The Club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or Sport into disrepute.
Appeal against such a decision may be made to the Club’s members and decided on by majority vote
An Ordinary or Honorary Member may personally introduce into the Club premises, not more than eight guests or visitors in any one month and not more than three per visit, and no person shall be introduced as a guest or visitor on more than six occasions in any one year. Visitors or guests shall not be supplied with excisable liquor in the premises occupied by the Club unless on the invitation and in the company of an Ordinary or Honorary member. Such member shall upon the admission of such visitor or guest to the premises occupied by the Club, enter their own name and Club Membership number, and the name and address of the visitor or guest kept for the purpose, and which shall show the date of such visit. Ordinary or Honorary Members introducing guests or visitors shall be responsible for ensuring that their guests or visitors comply with the Club Rules and Bye-Laws.
Subject to the provision contained in this Constitution, The Committee shall have the power to make, alter or amend the Bye-Laws of The Club and make new Bye-Laws, which will be binding on the members until revoked or otherwise determined by The Committee.
The supply of excisable liquor to The Club shall be under the control of the Committee. The permitted hours for the sale of excisable liquors shall be in accordance with the current Licensing (Scotland) Acts, or other appropriate Statute which may be enacted subsequent thereto. Other than when an occasional licence has effect,no person is to be supplied with alcohol on the club premises unless that person is:
1. A member of the club
2. A guest of a member and accompanied by that member or
3. A member of another visiting bowling club or association.
No member of the Committee and no person employed by the Club shall have any personal interest in the sale of excisable liquor or of any other goods therein or in the profits arising from such sale. No excisable liquor shall be sold or supplied in the Club premises for consumption off the premises except to an Ordinary, Associate or Honorary member of the Club in person for consumption by them, or to a person holding an excise license for the sale of such liquor. No excisable liquor shall be sold or supplied to a person under the age of 18 years (18).
16. WINDING UP
Dissolution of the Club shall become effective only on the vote of two-thirds of the fully paid Ordinary members on the roll of the Club Membership as at the date of the meeting which may be convened for the purpose of considering any notice of motion for dissolution which may have been lodged. Determination of the question shall be by individual ballot, and members unable to be present at the meeting may send their ballot paper to the Secretary prior to the meeting.
If, upon winding up or dissolution of the Club there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall be given or transferred to some other organisation or organisations having objects similar to the objects of the Club, such organisation or organisations to be determined by members of the Club by a Resolution passed at a General Meeting at or before the time of the dissolution, and in so far as effect cannot be given to such provision then to some charitable object.
The foregoing Rules shall come into operation on the day in which this Constitution is enacted. They shall not be repealed, altered or added to, except on a resolution passed by a vote of not less than two-thirds of those ordinary members present and entitled to vote at an Annual General Meeting or Special General Meeting of “The Club”. Notice of any motion to repeal, alter or add to the Constitution or Bye-Laws of “The Club” must be lodged with the Secretary, in writing not less than 21days before the date of such meeting in accordance with the provisions of Rule 10 hereof.
No member shall be absolved from the effect of the conditions of this Constitution or the Bye-Laws of “The Club” on any allegation of not having received a copy of them.
Updated – May 2008
Updated – March 25th 2009
Updated – February 2011
Proposed by Management Committee and approved by members at an EGM on Sunday 27th February 2011.
Adopted by Management Committee, signed
PRESIDENT Malcolm Mackay Date 6/3/2010
TREASURER David Thomas Date 4/3/2010
SECRETARY Michael Penfold. Date 7/3/2010